Privacy Policy Mexico

1.Identity, address of the person in charge of the treatment

Aitec Automatización SA de CV with address at Avda. de Hidalgo Poniente, 701 Colonia La Merced y Alameda CP 50080, Toluca, Estado de México (hereinafter “Aitec”), is responsible for the use and protection of your personal data and in this regard informs you of the following

2.For what purposes will we use your personal data?

The personal data that we collect from you will be used for the following purposes that are necessary for the services you request

In the case of suppliers:

• Analysis of its internal structure, technological and operational capacity and of any other type that allows Aitec to identify its capacity to comply with the activities for which it could be hired..
• Celebration of the corresponding contracts as well as the accessory instruments necessary for the legal relationship.
• Creation and administration of your account and the supplier file.
• Monitoring of hiring.
• Request quotes or budgets.
• Determine the possibility of granting concessions as a service center.
• Payment processing.
• Analysis, studies and research on business relationships.
• Maintain communication to achieve the object of the legal relationship that was created with you.

In the case of customers:

• Creation and administration of your customer account.
• Follow up on sales in order to achieve customer satisfaction.
• Collection and payment processing
• Protection against possible fraudulent transactions or their identification.
• Provide warranty, connection and maintenance services for our products.
• Follow up on service orders.
• Analysis, studies and research on credits or Customers

In the case of job candidates:

• Manage the personal data of users interested in applying and participating in Aitec’s personnel selection processes, in view of the vacancies or newly created positions that arise periodically, as well as processing their possible incorporation to the workforce
• Do evaluations and exams for recruitment (among which are medical, socioeconomic and psychometric exams).
• Conduct employment investigations.
• Request personal and work references.
• Create files of candidates for employees.
• Maintain communication with the candidate during the recruitment and selection process.

In the case of visitors:

• Check-in and check-out of our facilities.
• Preparation of personalized access credential.
• Monitoring of your stay in the facilities, with video recorded areas.
• Vehicle registration for access to parking.

Additionally, we will use your personal information for the following purposes that are not necessary for the requested service, but that allow and facilitate us to provide you with better care:

• Send you advertising, publications and promotions about Aitec products or services that we consider may be of interest to you.
• Make invitations to events organized by Aitec.

In case you do not want your personal data to be processed for these additional purposes, from this moment you can communicate the above by writing to the email avisodeprivacidad@aitec.mx or by sending a letter accompanied by a photocopy of the RFC or any identification document equivalent to company address.

The refusal to use your personal data for these purposes may not be a reason for us to deny you the services and products that you request or contract with us.

3. What personal data will we use for these purposes?

To carry out the purposes described in this privacy notice, we will use the following personal data:

In the case of suppliers and customers

Due to the relationship with you, Aitec may collect personal data that belong to the following categories:

• Identification data: Full name, address, email, marital status, photograph and image, signature, landline and / or mobile phone number, Federal Taxpayers Registry (R.F.C.) and other billing information, signature.
• Financial and economic data: credit card number, bank account number, information on financing and credits, commercial references.

Aitec may request a copy of the documents containing the aforementioned personal data Official identification and proof of address.

Aitec will process your personal data only for the time that is necessary in order to fulfill the purposes described in this Privacy Notice and / or in accordance with the applicable legal provisions.

In the case of candidates :

In order to be considered for a vacancy at Aitec, personal data that belongs to the following categories may be collected:

• Identification data: Full name, age, date of birth, gender, marital status, address, nationality, email, home, landline and cell phone, Federal Taxpayers Registry (RFC), Unique Population Registry Code (CURP), immigration document (if applicable), Social Security Number, photograph, image, signature
• Academic data: education, languages, skills and abilities.
• Academic data: education, languages, skills and abilities.
• Third party data: personal and employment reference data.

In the same way, Aitec may require and process the following sensitive personal data:

• Health data: Health status, results of pre-admission and psychometric medical examinations, allergies, medications required
• Union membership.
• Criminal record.

In order to corroborate some of the aforementioned data, Aitec may request a copy of the documents containing said data

In the case of visitors:

• Identification Data: Full name, image, official identification, autograph signature.
• Workplace
• Fingerprint pattern (for those visitors considered frequent)

If you need to use our parking lot, we will ask you for the following information:

• Information about your vehicle: model, color, plates

4. Conservation of data:

The period of conservation of personal data will vary depending on the service, until its provision is satisfactorily completed or until the user revokes their consent. In this way, they will only be kept as long as the purpose for which they were collected is maintained. As soon as they are not necessary for said purposes, the data will be blocked during the legally established deadlines to attend to any question related to its treatment, and in the event that they may be necessary for the exercise or defense against administrative or judicial actions , and can only be unlocked and processed again for these reasons. After this period, the data will be definitively canceled or deleted, adopting the appropriate security measures that guarantee their total destruction

5. Security of your personal data:

Aitec has adopted the necessary technical and organizational security measures to guarantee the security of personal data and prevent its alteration, loss, treatment and unauthorized access or theft thereof, such as restricting access to its databases. both physical and electronic data, establish confidentiality commitments regarding all the information to which access is made by the people who provide services in Aitec, keep a locked file with restricted Access.

6. Whom do we share your personal information and for what purposes?

We inform you that your personal data is shared within and outside the country with the following people, companies, organizations and authorities other than us, for the following purposes:

We inform you that for transfers indicated with an asterisk (*) we require your consent. If you do not express your refusal for said transfers, we will understand that you have granted it to us [This only applies to tacit consent].

I do not authorize my personal data to be shared with the following third parties

• Third parties other than the previous one (Any company legally related to Aitec or its shareholders)

7. How can you access, rectify or cancel your personal data, or oppose its use?

You have the right to know what personal data we have about you, what we use them for and the conditions of use that we give them (Access). Likewise, it is your right to request the correction of your personal information if it is outdated, inaccurate or incomplete (Rectification); that we delete it from our records or databases when it considers that it is not being used in accordance with the principles, duties and obligations provided for in the regulations (Cancellation); as well as oppose the use of your personal data for specific purposes (Opposition). These rights are known as ARCO rights.

To exercise any of the ARCO rights, you can consult the comprehensive privacy notice at www.aitec.mx, by writing to the email avisodeprivacidad@aitec.mx or by sending a letter accompanied by a photocopy of the RFC or any equivalent identification document to the address of the company.

To know the procedure and requirements for the exercise of ARCO rights, you can consult the comprehensive privacy notice at www.aitec.mx, you can contact our Privacy Department by sending an email to the following address avisodeprivacidad@aitec.mx that will process the requests for the exercise of these rights, and will answer any questions you may have regarding the treatment of your information.

8. How can you revoke your consent to the use of your personal data?

You can revoke the consent that, where appropriate, you have given us for the processing of your personal data. However, it is important that you bear in mind that not in all cases we will be able to respond to your request or terminate the use immediately, since it is possible that due to some legal obligation we will need to continue treating your personal data. Likewise, you should consider that for certain purposes, the revocation of your consent will imply that we cannot continue to provide the service you requested, or the conclusion of your relationship with us.

To revoke your consent you must submit your request by sending an email to the following address avisodeprivacidad@aitec.mx

To know the procedure and requirements for the revocation of consent, you can consult the comprehensive privacy notice at www.aitec.mx, you can contact our Privacy Department by sending an email to the following address: avisodeprivacidad@aitec.mx that will process the requests for the exercise of these rights, and will answer any questions you may have regarding the treatment of your information

9. How can you limit the use or disclosure of your personal information?

In order for you to limit the use and disclosure of your personal information, we offer you the following means:

Your registration in the Public Registry to Avoid Advertising, which is in charge of the Federal Attorney for the Consumer, so that your personal data is not used to receive advertising or promotions of goods or services companies. For more information about this registry, you can consult the PROFECO Internet portal, or contact it directly.

Your registration in the exclusion list “ListadoExclusiónDivulgacionPersonal”, so that your personal data is not processed for marketing, advertising or commercial prospecting purposes by us. For more information, you can contact our Privacy Department by sending an email to the following address noticedeprivacidad@aitec.mx that will process the registration requests in said list

The use of tracking technologies on our Internet portal

We inform you that on our Internet page we use cookies, web beacons and other technologies through which it is possible to monitor your behavior as an Internet user, as well as provide you with a better service and user experience when browsing our page.

The legal  notice and cookie policy can be consulted on the website www.aitec.mx

10. How can you know the changes to this privacy notice?

This privacy notice may undergo modifications, changes or updates derived from new legal requirements; of our own needs for the products or services we offer; of our privacy practices; of changes in our business model, or for other reasons.

We undertake to keep you informed about the changes that this privacy notice may undergo, through the web www.aitec.mx or, failing that, notifications will be sent to the email you have provided us

Last update [07/09/2020].